Ms powerpoint

What is PowerPoint?

PowerPoint 2010 is an application primarily used for creating a visual and graphical presentations. You can use PowerPoint to create, view, and present slide shows that combine text, pictures, shapes, graphs, charts, animation, videos, and much more.


How to Create a New Presentation

When you start PowerPoint application, it opens in the view called Normal view, where you create and work on slides.


But, if you would like to create a new Presentation, do the following:

1.       Click the File tab, and then click New.

2.       Click Blank Presentation, and then click Create.

How to Add text to your Slide.

Below, the dotted border represents the placeholder that contains the title text for the slide.

How to Create a Basic PowerPoint Presentation

To add text to slide, do the following:

1.       Click inside the placeholder, and then type in your text.

You can drag the handle areas to expand the text area or increase the placeholder spacing.


2.       On the Home tab, in the Paragraph group, click the Dialog Box Launcher.

3.       In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment, indentation, or spacing, and then click OK.


How to Name and Save your Presentation

It is recommended to name and save your presentation immediately and then to save your changes frequently while you work:

To name and save your presentation, follow these steps:

1.       Click the File tab.

2.       Click Save As, and then choose one of the following in the Save as type list:

·        PowerPoint Presentation (*.pptx): saving your presentation in this format will enable it to be opened only in PowerPoint 2010 or PowerPoint 2007.

·        PowerPoint 97-2003 Presentation (*.ppt): this format enables your presentation to be opened in either PowerPoint 2010 or earlier versions of PowerPoint.

3.       On the left-hand pane in the Save As dialog box, click the folder or other location where you want to save your presentation.

4.       File Name: where you can type a name for your presentation, or do nothing to accept the default file name.
5.       Click Save.

How to Add a New slide.

you can you add, rearrange and delete a slide in your presentation. To add a slide and slide layout of your new slide, follow the steps below:

On the Home tab, in the Slides group, click the arrow next to New Slide. and then click the slide layout that you want.


A gallery appears that displays thumbnails of the various slide layouts that are available. Choose the layout you want and click on it. The new slide layout will be added below the current slide in the Slide Pane and also in the PowerPoint work area. Repeat this procedure for each new slide that you want to add.

How to re-arrange the order of Slides

·        1. In Normal view,  Click the Slides tab,

·         2. Click the slide that you want to move, and then drag it to the location that you want.

How to Delete a Slide

·         1. In Normal view, click the Slides tab,

·         2. Right-click the slide that you want to delete, and then click Delete Slide.

How to view a slide show.

To view your presentation in Slide Show view from the first slide, do the following:

On the Slide Show tab, in the Start Slide Show group, click From Beginning


Using AutoContent Wizard in PowerPoint

PowerPoint has an AutoContent Wizard that can help you create your presentation. After you choose the type of presentation you want to crate, the wizard uses the information you provide to help you create a presentation. You willl replace the text with your own words.

Presentations created with the AutoContent Wizard include suggestions on where to put different kinds of information and how to organize it into an effective presentation format.

Use AutoContent Wizard

  1. Open PowerPoint.
  2. Click on from AutoContent Wizard in the Task Pane.
    • if the Task Pane is not visible, click on View from the menubar and then click on Task Pane.
  3. Follow the instructions in the wizard and make your choices or provide information when asked.
  4. When the wizard is completed – finish the presentation by filling in the slides with text and images.



To insert a picture from a file:

  1. Select the Insert tab, then click the Pictures command in the Images group.
    Screenshot of PowerPoint 2013
  2. A dialog box will appear. Locate and select the desired image file, then click Insert.
    Screenshot of PowerPoint 2013
  3. The picture will appear on the currently selected slide.
    Screenshot of PowerPoint 2013

You can also click the Pictures command in a placeholder to insert images.

Screenshot of PowerPoint 2013


You can set the printer’s Page Size from PowerPoint’s Print dialog box.

  • Choose File, Print from the main menu bar (or in 2007, Office Button, Print, Print).
  • Under “Printer”, next to “Name” select the printer you want to use.
  • Click Properties to open the Document Properties dialog box for your printer.
  • Choose the paper size you want to print to. Each printer is different, so we can’t give specific instructions.
  • Clik OK to close the printer’s Document Properties dialog box and return to the Print dialog box.
  • To see the results of your change without actually printing, click the Preview button in the lower left corner of the Print dialog box (in PowerPoint 2002 and later).

Changes you make here affect the printer for just the current PowerPoint session. If you quit and restart PowerPoint, or even switch to a different program to print a different document, you’ll need to check your printer driver settings again.

To change the default printer settings, choose the Windows Start button then choose Settings, Printers. Right-click the printer you want to change and choose Printing Preferences from the pop-up menu. You’ll see same dialog box as above, but the settings you make here will be the default printer settings.


Using different slide views

Five different views are available for a slide show

  • Slide View – in which the current slide is seen with a set of slide thumbnails displayed on the left
  • Outline View – in which a text outline of the presentation is seen
  • Slide Sorter View – in which thumbnail images of each slide in the presentation are seen
  • Notes Page View – in which a small image of the slide is accompanied by a notes section
  • Slide Show – in which a full sized version of each slide is seen on the full computer screen

This panel of buttons at the bottom left of the PowerPoint screen allows selection of three of the the views

Normal View

– Click on the button to display Normal view.

You must be working in Normal View to edit text, images, or colors on the slide.

Outline View

Older versions of PowerPoint included a button down on the bottom left which could be used to access Outline view. In PowerPoint XP Outline view is opened by clicking on the tab on the left pane which displays slide thumbnails when you are in Normal view. Notice that the title Tennessee is missing in outline view. Outline view displays text only and the word Tennessee was created in Word Art, which is actually a picture, not text.

In outline view you can quickly scan the entire presentation, edit text, but not the color of text, or do a spell check. You could also print the outline view to keep for speaker’s notes as you present your show.

Slide Sorter View

– Click on the button to display Slide Sorter view.

This is one of the most useful views. From this view you can:
  • click and drag to move a slide to a new position in the presentation,
  • copy a slide and Paste a duplicate into the presentation,
  • set a Transition for each individual slide or for the entire presentation,
  • choose the method of Animating text,
  • get an overview of what the entire presentation will look like.

Notes Page View

Older versions of PowerPoint included a button down on the bottom left which could be used to access Notes Page view. In PowerPoint XP Notes Page view is opened by clicking on the View menu and selecting Notes Page.

This view suggests two principal uses:
  • Print a set of these for use as speaker’s notes. In each notes section below the slide image you might record important points you want to be sure your audience knows about before going to the next slide. Do not try to say everything you want to say on the slide.
  • Leave the notes area blank and print a set of these for each person in your audience. Encourage them to make notes regarding the slide.
  • If you have other uses to suggest, please send Email .

Slide Show

Clicking the button above will begin the slide show. You may also begin the show by selecting Slide Show from the View menu, by selecting View Show from the Slide Show menu, or by pressing the F5 key.